Real Estate Legal Assistant Position Available In Miami-Dade, Florida

Real Estate Legal Assistant JM Networking, LLC Miami, FL Job Details Full-time $75,000 – $82,000 a year 17 hours ago Benefits Free parking Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Microsoft Powerpoint Bilingual Microsoft Word Spanish Microsoft Excel Microsoft Outlook Westlaw Real estate law English Research Mid-level Windows Microsoft Office Lexis-Nexis Driver’s License Bachelor’s degree Legal drafting Legal research iManage Document review Organizational skills Contracts Law office Computer skills Certified Notary Public Legal case management Legal research experience (3-5 years) Communication skills Editing 10 years Full Job Description We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team. This role will be based in our Miami office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary The Real Estate Legal Support Specialist supports a broad range of practice-specific activities including business development, managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Candidates must demonstrate professionalism, excellent communication skills, attention to detail, technical savvy, the ability to handle multiple priorities, and work in an organized and efficient manner. Candidate should also be flexible to work overtime as needed. Key Responsibilities Assists in the creation, editing, proofreading, and processing of legal documents such as correspondence, memoranda, closing documents, pleadings, papers and other practice specific documents. Draft Closing Statements, Closing Disbursements, Title Binders, Title Policies/ Loan/Owners and Closing Documents – Warranty Deed, Bill of Sale, Firpta, Closing Affidavit, UCC’s etc. Must be able to do drafting of opinions and other documents, correspondence, memos. Acquires an in-depth understanding of client relationships and businesses to provide the team information necessary to support client needs. Ability to understand and navigate firm resources to make recommendations to attorneys related to client support. Ensures attorneys are complying with client requests and requirements, including client specific billing requirements. Manages practice calendars to ensure team operates efficiently. Maintains legal files (both paper & electronic), organizes and files documents in designated order. Updates case information, scans and organizes legal files. Manages document deliveries and tracks final executed documentation. Assists with overflow work and other projects as needed. Collaborates and works with paralegals and other legal support team members where applicable. Receives and evaluates telephone calls for supported attorneys, fields calls and conveys messages as necessary. Processes time entry, open new matters, drafts engagement letters and audit responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendars, collates information, prepares agendas, reviews and prepares billing invoices, and other administrative duties. Experience handling real estate transactions and closings. Experience coordinating title matters, lien searches and electronic recording (e.g., Simplifile). Other special projects as needed. Qualifications Skills & Competencies Must be skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing of invoices and expenses. Problem-solving ingenuity and ability to prioritize and manage multiple activities. Must be a self-starter, organized, able to work with a minimum of supervision. Computer proficiency in the Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook. Strong attention to detail, organizational skills, and ability to manage time effectively. Outstanding interpersonal communication skills, both written and oral, including solid composition, research, and editing skills. Position also requires the ability to work under pressure to meet strict deadlines. Education & Prior Experience Bachelor’s Degree or equivalent experience is preferred The ideal candidate will have ten or more years of experience working in a medium to large sized law firm in the firm’s Real Estate department. Bilingual (English/Spanish) preferred as is experience with iManage. Technology Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required

Job Type:

Full-time Pay:

$75,000.00 – $82,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Free parking Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to

Friday Overtime Work Location:

In person