Real Estate Legal Assistant Position Available In Orange, Florida

Real Estate Legal Assistant Greenspoon Marder

LLP – 3.4

Orlando, FL Job Details Full-time Estimated:

$47.5K – $61K a year 1 day ago Benefits Health savings account Paid holidays Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program Vision insurance Life insurance Qualifications Microsoft Word Microsoft Excel Mid-level 3 years iManage Certified Notary Public Lending Commercial real estate clients Full Job Description Real Estate Legal Assistant needed in our Orlando office. The Legal Assistant plays a crucial role in supporting the Real Estate practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions. This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment. Minimum of three years’ experience with Commercial Real Estate. General knowledge about lease negotiations, closing procedures, lending requirements and documents, required.

Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Provide legal administrative support to Real Estate attorneys and paralegals. Handle general correspondence. Filing of electronic documents. Managing attorneys’ contacts. Track and record own billable and non-billable time. Processing expense reports. Processing check requests for vendor costs and trust disbursements when needed. Finding and retrieving information from files. Assist with follow up on AR collection. Assist attorneys and paralegals in preparation for meetings. Maintain confidentiality of client information. Manage information through various firm databases, including but not limited to MS Teams, Word, Excel, iManage, and other platforms. Provide excellent customer service to all clients both over the phone and via email. Heavy revision and formatting of documents Assist with time entry and billing. Assist with opening new matters, including reviewing conflict results, coordinating resolution of conflicts with other attorneys in the firm and, if needed, drafting conflict waiver. Perform title searches, lien searches, preparing title insurance policies, and coordinating residential real estate closings. Serving as a point of contact for clients, real estate agents, and mortgage brokers, ensuring all parties are informed and updated throughout the transaction process. Coordination of Closings. Balancing of closing /Hud/Alta statements Handling post-closing activities such as recording deeds, mortgages, and affidavits, disbursing funds (check requests and wires), and ensuring all documents are properly recorded with the county. Drafting Critical Dates Timeline/Closing Checklist Document preparation for DocuSign signatures. Notarize documents (Notary a plus) Scheduling conference/zoom calls Calendaring meetings, ED Dates, DD, and closing dates. Index and file documents in iManage Communicating with clients, lenders, and other parties involved in commercial transactions to ensure all necessary information and documentation is obtained. Other duties as assigned. We have great benefits, most of which are effective on your first day: Heavily subsidized health insurance premiums Our health plan includes Firm paid HSA contributions ranging from $600 and $1,200 annually Firm pays 100% of employee only premium for dental insurance and provides inexpensive options for dependents. Firm pays 100% of employee only premium for vision insurance and provides inexpensive options for dependents. Tax advantaged account options like Flexible Spending Accounts and Dependent Care Accounts Life Insurance, paid by the Firm Long-Term Disability Insurance, paid by the Firm Employee Assistance Program (EAP) 11 paid holidays (in 2025) Generous PTO for full-time employees: Traditional and Roth 401(k) options from day one. Eligible for discretionary Firm matching contribution. Greenspoon Marder is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. All inquiries will be kept confidential.

Job Type:

Full-time Work Location:

In person