Sales & Settlement Administrator Position Available In Orange, Florida

Sales & Settlement Administrator Hartizen Homes, LLC Orlando, FL Who is Hartizen Homes? Hartizen Homes is a home builder based in Orlando, FL. At Hartizen, we embrace a culture that helps make dreams become a reality in our community. Whether we are building your ” forever home ” or volunteering in the local community, we are dedicated to finding purpose through serving others. Our commitment to service and zeal for life can be seen in everything we do. Why Hartizen? At Hartizen, we put the needs of our customers and our employees at the heart of our business. Our mission is to deliver the highest quality homes and create lasting relationships with our customers, all while focusing on the success and well-being of our employees. Who Are We Looking For? If you have the desire and drive to reach your full leadership potential, and the heart to serve others, then we encourage you to explore Hartizen Homes. Primary Responsibilities Manage and organize all necessary documentation related to sales and settlements, ensuring compliance with legal and industry regulations. Enter sales data and ensure completeness of contracts. Collaborate with real estate agents, clients, and legal professionals to coordinate the necessary paperwork and activities for successful property settlements. Provide excellent customer service by addressing inquiries, resolving issues, and keeping clients informed about the progress of their property transactions. Scheduling settlements and communicate with customers, lenders, attorneys, and title companies. Preparing documentation for settlements. Track and manage financial aspects of transactions, including handling deposits, coordinating disbursements, and ensuring accurate financial records. Work closely with title and escrow companies to facilitate a smooth settlement process, addressing any title or escrow-related issues that may arise. Review sales contracts to ensure accuracy and completeness and collaborate with relevant parties to resolve any discrepancies. Maintain organized records of all sales and settlement transactions, including contracts, financial documents, and communication logs. Keep all stakeholders informed about the status of transactions, providing regular updates, and addressing concerns in a timely manner. Manage the mailbox and HOA keys for closing. Identify and address any challenges or obstacles in the sales and settlement process, implementing effective solutions to ensure successful outcomes. Ensure adherence to company policies, industry regulations, and legal requirements throughout the sales and settlement process. Collaborate with the sales team to facilitate a seamless transition from the sales phase to settlement, ensuring a positive experience for clients. Send out Mutual Release letters as necessary. Special projects and other duties as assigned. Identify opportunities for process improvement and efficiency in the sales and settlement procedures, contributing to the enhancement of overall operational effectiveness. Position Requirements AS/AA Degree or above preferred with 3-5 years’ experience of overseeing administrative functions. Experience in construction or home building industry preferred, but not required. Office management experience a plus. Advanced level technical skills with Microsoft Office tools. Word, PowerPoint, Excel, and Outlook required. Benefits and Perks Paid Time Off – Credited to You 100% Upfront 401K with a Company Match Training and Development to Foster Professional Growth Paid Holidays Medical / Dental / Vision Coverage including High Deductible Health Plan Welcome Box Casual Dress Code Paid Time Off for Community Team Service Events Short-Term / Long-Term Disability Employee Assistance Program Paid Maternity / Paternity Leave Employee events such as lunches and outings to foster a positive work environment Our company develops leaders and empowers staff to use their gifts to impact the world through service – to our co-workers, to our clients, and to our communities. We subscribe to the mission “finding purpose through serving others,” so if this speaks to you, let’s connect! Hartizen Homes is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law. This organization participates in E-Verify and is a drug-free workplace. Criminal background checks and drug/alcohol checks are required.