Real Estate Legal Assistant Position Available In Polk, Florida

Real Estate Legal Assistant Clark Campbell Lancaster Workman & Airth, P.A. Lakeland, FL Job Details Full-time $40,000 – $50,000 a year 1 day ago Benefits Free parking AD&D insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Paid sick time Qualifications Microsoft Word Microsoft Excel Maintaining an organized workspace Microsoft Outlook Client communication English Mid-level Microsoft Office Bachelor’s degree Legal administrative experience Attention to detail Organizational skills Microsoft Teams Certified Notary Public Associate’s degree Communication skills Time management Full Job Description Job Overview We are seeking a skilled and experienced Real Estate Legal Assistant to support a Shareholder and Vice President of our respected law firm in Lakeland, Florida. The ideal candidate will be proactive, organized, and capable of thriving in a fast-paced legal environment. This is a key role that requires a detail-oriented individual with outstanding communication and time management skills. Responsibilities include but not limited to the following: Administrative Support Calendar management: Calendaring and organizing committee & board meetings, scheduling appointments, client meetings and tracking deadlines.

File Management:

Organizing and maintaining client files, ensuring accurate recording-keeping from initial file set up to preparation for off-site storage.

Document preparation:

Typing, modifying, proofreading, and finalizing contracts, deeds, correspondence, etc. Receive, screen, and transfer incoming calls. Relay messages and updates between clients and attorney. Prepare email messages as needed. Process outgoing mail and sort incoming mail. Prepare conflict checks and set up initial consultations. Manage initial file set up including conflict checks, organizing paperwork and documents, and creating the physical file. Track attorney and client matters for daily time and billing purposes. Proofread, revise, disburse and organize draft monthly billing statements for review. Make attorney edits. Follow up with attorney on tasks and appointments. Communicate with clients via phone, by email and occasionally in person. Complete daily task sheet. Ability to maintain client confidentiality and adhere to professional ethics. As needed Complete miscellaneous tasks as they arise and work with other attorneys and paralegals. Administer reception and manage client expectations. Review annual reports filing list, search status of each entity and update list accordingly. File annual reports as needed. Notary services. Qualifications Proficiency in using complete Microsoft Suite and legal practice management software. Preference given to applicants with knowledge of real estate legal procedures, documentation, and terminology. Ability to handle confidential information with discretion. Strong attention to detail and excellent organizational skills. Ability to prioritize tasks and meet deadlines. Excellent written and verbal communication skills. Notary Public license required.

Job Type:

Full-time Pay:

$40,000.00 – $50,000.00 per year

Benefits:

401(k) 401(k) matching AD&D insurance Dental insurance Free parking Health insurance Life insurance Paid sick time Paid time off Vision insurance

Schedule:

8 hour shift Day shift Monday to Friday No weekends

Education:

Bachelor’s (Preferred) Ability to

Commute:

Lakeland, FL 33801 (Required)

Work Location:

In person