Department Office Assistant- Facilities and Construction Position Available In Brevard, Florida

Department Office Assistant•Facilities and Construction 3.6 3.6 out of 5 stars

Melbourne, FL Job Requirements Position:

Department Office Assistant•

Facilities and Construction Company Name:

Health First Careers Job Type:

Full-Time Job Category:

Non-Clinical Jobs Department:

Facilities and Construction Location:

Melbourne, Florida•Brevard County, USA

POSITION SUMMARY

To be fully engaged in providing Quality/No Harm, Customer Service and Stewardship by providing a variety of administrative support to the manager and staff and deliver excellent customer service to internal and external customers. Perform a variety of daily tasks to ensure the department operates effectively and efficiently. May be asked to coordinate projects or participate on a team or committee as needed to support department and/or the organization’s goals and initiatives.

PRIMARY ACCOUNTABILITIES

Quality/No Harm:

Perform a variety of administrative duties either independently or as back up to others, using applicable office equipment Follow department processes and procedures for efficient operation and compliance for department. Prepare internal and external correspondence, including delivery method for timely receipt or distribution. Prepare and complete data input, maintaining logs, spreadsheets, reports and other documents, Maintain confidentiality using Health First policies and guidelines Maintain supply inventory lists; notifying Manager when supplies need to be ordered; verify receipt of supplies and store appropriately. May coordinate with others (internal and external) to assist Manager for accomplishing projects and activities. May assist with creating and maintaining files, completing reports, paperwork, logs, as needed. Assist with maintaining a clean work area. Support commitment to continuous quality Improvement and organizational operational effectiveness by identifying way to eliminate low value tasks and procedures; maintain policy, procedures and safety manuals.

Stewardship:

Order and maintain adequate office supplies. May maintain documentation of service on equipment and reports all malfunctions of equipment to the appropriate individual. Assist in other areas of the department and facility Participate in activities as a Health First representative when needed. Remain flexible and adaptable to changes in workflow, processes, etc. Accept additional responsibilities to assist with workload or to facilitate departmental goals/initiatives (i.e., voluntarily work additional hours, assist management with necessary workflow and/process changes, data collection endeavors, etc.); and perform other duties as needed Plan, organize and perform daily work in a productive manner.

Customer Experience:

Provide general office and reception duties. Greet and assist customers in a timely and courteous manner with a willing and helpful attitude. Answer telephones promptly, courteously and with discretion; respond to phone messages with same approach. Set up appointments or meetings as needed, understanding purpose and need Assist in setting and preparing department staff meetings, including set up, notifying, distributing materials needed and follow up. Maintain department or area calendar of events, postings on department board, and distribution of department information. Provide support for designated special events as dictated by department. Follow Health First’s and department policies and procedures Qualifications•External

QUALIFICATIONS REQUIRED

Minimum 1 year experience in administrative or clerical role Time Management Use MS Office, including Outlook, Word and other appropriate software needed by department. Organizational and communication skills Collaboration and teamwork

PHYSICAL DEMANDS

Sit or stand for long periods; occasional bend, stoop Meet additional demands and lifting requirements as defined by the department

MENTAL DEMANDS

Noise level varies daily Maintain composure in a stressful environment, while performing multiple tasks and priorities