Financial Associate – Department of English – UTK (2626) Position Available In Knox, Tennessee

Financial Associate•Department of English•UTK (2626)
University of Tennessee, Knoxville
in Knoxville, TN

Apply Now Type:

Full-Time

Salary:

$42,000•$47,000

Posted:

04/21/2025

Category:

Business and Financial Services Job Description The English Department at The University of Tennessee, Knoxville, seeks a Financial Associate II who will work directly with the Business Manager to assist with financial tasks required for unit functions and operation, including travel, purchasing, inventory, and general financial transactions.

Responsibilities Travel:

Initiates and processes domestic and international travel for faculty, staff, students, and visitors. Coordinates with traveler to arrange trip details and secure transportation, conference registration, and lodging. Verifies the account to be charged for the travel, ensuring that travel is charged to the correct account and to the correct g/l for the type of travel. Compiles traveler receipts upon trip completion and finalizes and submits the Travel Expense Report for reimbursement. Manages travel allocations to ensure that reimbursements do not exceed the amount that has been approved for each trip. Submits Guest Traveler requests in IRIS. Works in cooperation with English Department Graduate Student office, Office of Research, College of Arts and Sciences, Graduate Student Senate and other entities in order to disburse and track additional funding sources awarded for faculty and student travel.
Departmental contact for questions related to travel policy; establishes departmental procedures for travel requests and travel reimbursements.

Financial Responsibility:

Manages the Grist journal income and expenditures; reports the monthly state sales tax; assists with bulk mailing.
Manages the Graduate and Undergraduate research award accounts.
Enters petty cash reimbursement requests in IRIS, verifying accounts to be charged and confirming that the requests meet policy requirements.
Enters invoices for payment, verifying that vendors exist in IRIS and working with new vendors to ensure information is submitted to PaymentWorks by new vendors.
Reconciles ledgers on a monthly basis, including ledgers for the Writing Center, ensuring that proper support documentation is attached for each transaction. Reconciles Writing Center Course Fee ledger with the Argos course fees report.
Reconciles procurement card for the department.
Executes bank deposits as needed and maintains proper deposit log.
Reconciles bi-weekly and monthly payroll distribution reports against timesheets for proper entry; confirms completeness of check registers; review payroll encumbrances and makes necessary corrections.
Assists Business Manager with other financial tasks, as needed.

Purchasing Agent:

Purchase supplies, furniture, printers, toners through Marketplace and other vendors
Schedule computer lab printer service orders
Establish department subscriptions
Renew department memberships
Pay conference / exhibit registrations to professional events for faculty, lecturers, or graduate students
Obtain tax exempt status with new merchants
Reconcile P-card monthly statements
Scan P-card statement and corresponding receipts and email document to business manager, submit hard copy as well
Approve supplemental equipment requests and purchase items for TT and NTT faculty

Inventory:

Maintain and compile an ongoing list of all departmental University owned equipment
Audit yearly inventory reports and accurately account for all equipment listed, through emails and personal visits to various offices in three buildings on campus
Submit surplus forms for proper removal of outdated and non-working computers
Manage departmental equipment to be checked out by faculty and instructors, including making sure all registrations on any computers are up to date in the UT system
Qualifications Required Qualifications

Education:

High school diploma

Experience:

Two or more years of work experience in an office environment

Knowledge, Skills, Abilities:

Excellent organizational and record-keeping skills with a high level of attention to detail
Knowledge of Microsoft Office
Excellent oral and written communication skills
Basic accounting skills
Ability to prioritize tasks and obligations
Creative problem-solving skills
Ability to independently research information
Ability to quickly take on new tasks and a willingness to assume new responsibilities as needed
Ability to work well alone or in collaboration with others, including staff, faculty, and students
Preferred Qualifications

Education:

Associate’s degree

Experience:

Two or more years in higher education

Knowledge, Skills, Abilities:

Knowledge of DASH/Oracle and University policies and procedures, particularly those related to travel and vendor payments

Work Location:

Onsite at the University of Tennessee, Knoxville campus Compensation and Benefits
UT market range: MR06
Anticipated hiring range: $42,000•$47,000, DOE&Q
Find more information on the UT Market Range structure here
Find more information on UT Benefits here
Application Instructions For best consideration applicants should submit a cover letter addressing professional experience relevant to this position, a resume, and complete contact information for 3 professional references. About Us The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university’s tradition of lighting the way for others through leadership and service. UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory. The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service. UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine. Apply today and join the Tennessee Volunteer community! Job Info
Job Identification 2626
Job Category Financial
Posting Date 04/21/2025, 01:26 PM
Job Schedule Full time
Locations 1115 Volunteer Boulevard, Knoxville, TN, 37996, US (On-site)
The University of Tennessee does not discriminate on the basis of race, sex, color, religion, national origin, age, disability or veteran status in provision of educational programs and services or employment opportunities and benefits. This policy extends to both employment by and admission to the University. The University does not discriminate on the basis of race, sex or disability in its education programs and activities pursuant to the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act (ADA)of 1990. Inquiries and charges of violation concerning Title VI, Title IX, Section 504, ADA or the Age Discrimination in Employment Act (ADEA) or any of the other above referenced policies should be directed to the Office of Equity and Diversity (OED), 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone (865) 974-2498 (V/TTY available) or 974-2440. Requests for accommodation of a disability should be directed to the ADA Coordinator at the UTK Office of Human Resources, 600 Henley Street, Knoxville, TN37996-4125.
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