SALES AND EVENT COORDINATOR Position Available In Hancock, Maine

SALES AND EVENT COORDINATOR

Req #1564
1453 ME-102, Bar Harbor, ME 04609, USA Job Description
Posted Friday, April 4, 2025 at 12:00 AM Terramor Outdoor Resorts is the latest addition to Kampgrounds of America, Inc., offering an elevated glamping experience. (KOA)’s Kampgrounds of America, Inc. (KOA) is the world’s largest network of privately owned campgrounds and the leader in outdoor hospitality. KOA has 500+ locations across the United States and Canada including a mix of franchised and company-owned parks (OAK). Founded in 1962, the mission of KOA is “connecting people to the outdoors and each other,” and those who represent the brand share the values of being family-oriented, passionate, entrepreneurial, customer-focused, and innovative. The resort features upscale canvas tents, a lodge with dining options, pavilion for private events, wellness tent, on-site nature trails, and amenities like a pool and hot tub. At KOA, we believe the outdoors is fun and for everyone. We are committed to having an environment where all are treated with dignity and respect.

We strive to:

intentionally create a sense of community and belonging for our guests, employees and franchise partners
continually educate ourselves and expand our knowledge to foster an inclusive and supportive environment
sustain a culture that promotes diversity of thought and experiences
ensure everyone has the ability to experience the outdoors and that our facilities are accessible to all
drive change in our company and industry through action and implementation

Summary:

The Sales Coordinator will be an integral part of our team, responsible for supporting sales activities, managing client relationships, and ensuring the smooth operation of sales processes. This role requires a proactive individual with excellent communication skills, attention to detail, and a passion for the hospitality industry.

Essential Duties and Responsibilities:

Prepare and distribute sales materials, Banquet Event Orders, rooming lists, proposals and contracts
Schedules and coordinate sales meetings, site visits and client presentations. Ensure all logistical details are managed efficiently.
Respond to client inquiries promptly and provide exceptional customer service.
Assist in planning and managing events at the resort, including weddings, corporate retreats and special occasions. Coordinate with clients and vendors to ensure successful event execution.
Work closely with the marketing and operations team to ensure seamless guest experience from initial inquiry to post stay follow up.
Assist with organizing and attending promotional events and trade shows. Handle various administrative duties such as filing, data entry and correspondence to support the sales team’s efforts.
Partner with the F&B/Catering manager to outline upcoming events, secure guarantees and finalize arrangements as required.
Develop and manage daily events calendars. Ensure proper logistics and communication to effectively coordinate scheduled resort activities. This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Required Education and Experience:

High School Diploma or equivalent Proven experience in a sales support or coordination role, preferably within the hospitality industry.
Hear and speak the English language fluently
Strong decision-making ability
Proficient Computer Skills
Ability to weekends and holidays
Excellent communication, collaboration, and delegation skills Physical demands and working conditions: Ability to stand for long periods of time.
Must be able to lift to 20 pounds occasionally and 10 pounds regularly.
Ability to bend, stoop, kneel, crouch, climb and move safely over uneven terrain.
Able to work inside and outdoors and in various climates.
Valid driver’s license KOA does not sponsor Visas KOA currently does NOT hire in the following states:
Alaska, District of Columbia, Idaho, Louisiana, New Hampshire, North Dakota, Rhode Island, Vermont Kampgrounds Of America, Inc. is an Equal Opportunity Employer and strives to provide an environment where all employees and applicants are treated with respect. The company is committed to fair treatment of all people. This value ensures employees and candidates are treated equally and are protected from discrimination or harassment of any kind. All employment decisions shall be made without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors, or any other protected status. Job Details
Pay Type
Hourly
Hiring Min Rate
18 USD
Hiring Max Rate
20 USD