Assistant Registrar Vital Statistics Position Available In Western Connecticut Planning Region, Connecticut

Assistant Registrar Vital Statistics 3.6 3.6 out of 5 stars Danbury, CT 06810 JOB The City of Danbury is announcing an Open Competitive Exam for the position of

Assistant Registrar of Vital StatisticsStatement of Duties:

The employee is responsible for assisting in the maintenance and updating of all department vital records in accordance with local, state, and/or federal regulations. The employee is required to perform all similar or related duties.

Supervision Required:

Employee works under the general supervision of the Town Clerk. Employee is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction. The supervisor provides additional, specific instruction for new, difficult or unusual assignments, including suggested work methods. The employee is expected to recognize instances which are out of the ordinary and which do not fall within existing instructions; in such cases, the employee is expected to seek advice and further instructions. Reviews and checks of the employee’s work are applied to an extent sufficient to keep the supervisor aware of progress, and to insure that completed work and methods used are technically accurate and that instructions are being followed.

Supervisory Responsibility:

Employee is not responsible for the regular supervision of other employees.

Confidentiality:

The employee has regular access to confidential vital records of the department.

Accountability:

Consequences of errors, missed deadlines or poor judgment may include significant monetary losses or damage.

Judgment:

Numerous standardized practices, procedures, or general instructions govern the work and in some cases, may require additional interpretation. Judgment is needed to locate, select and apply the most pertinent practice, procedure, regulation or guideline.

Complexity:

The work consists of the practical application of a variety of concepts, practices and specialized techniques relating to a professional or technical field. Assignments typically involve evaluation and interpretation of factors, conditions or unusual circumstances; inspecting, testing or evaluating compliance with established standards or criteria; gathering, analyzing and evaluating facts or data using specialized fact finding techniques; or determining the methods to accomplish the work.

Work Environment:

The work environment includes work in a municipal office setting subject to frequent interruptions. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.

Nature and Purpose of Relationships:

Relationships are primarily with co-workers and the public involving frequent explanation, discussion or interpretation of practices, procedures, regulations or guidelines in order to render service, plan or coordinate work efforts, or resolve operating problems. Extraordinary courtesy, tact and diplomacy may be required to resolve complaints and to deal with uncooperative or uninformed persons.

Occupational Risk:

Duties generally do not present occupational risks to the employee.

Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Responsible for the provision of a range of clerical support duties including but not limited to maintaining and updating the department’s vital record data base (i.e. birth, marriage, death etc.); enters data in to the departments record keeping software system; maintains logs of vitals sent to Danbury from other municipalities; prints monthly lists of death certificates for the voter registration office, and indexes land records.

Makes legal changes, corrections or amendments to vital records in the department.

Registers birth notices; types out marriage licenses and swears in couples applying for marriage licenses.

Makes and sends attested copies of vital records to the State and other municipalities; maintains and sends out related billing information; makes confidential records of adoptions.

Keeps abreast of changes to State statutes pertaining to the administration of a municipal Town Clerk’s vital records.

Maintains and updates burial records.

Processes orders for vital supplies.

Receives, processes and reconciles the receipt of payments in cash or checks.

Issues and records department licenses (i.e. dog and hunting).

Minimum Qualifications:

Education and Experience:

Must have a High School diploma or equivalent and three to five(3-5) years of administrative experience. Bi-lingual a plus.

Special Requirements:

Certification as a Notary Public required within thirty (30) days of appointment.

Knowledge, Abilities and Skills Required:

Knowledge:

Knowledge of office (word processing and spread sheet applications) as well as specialized software programs to maintain department vital records. Familiarity of local, state and federal regulations and/or laws pertaining to the administration of a municipal Town Clerk’s office and, specifically, the maintenance of vital records and issuance of licenses.

Abilities:

Ability to plan and prioritize work, and perform multiple tasks within a timely manner, and be self motivated. Ability to provide customer service to the public. Ability to access the Internet to obtain information in support of department operations.

Skills:

Perform work accurately and efficiently despite frequent interruptions; effective organization; proficient written and oral communication skills, and strong ability to pay attention to detail.

Physical and Mental Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Skills:

Little or no physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. There may also be some occasional lifting of objects such as ledger books, photocopy and computer paper.

Motor Skills:

Duties may involve assignments requiring application of hand and eye coordination with finger dexterity and motor coordination in order to operate a range of department office equipment including but not limited to a personal computer or the filing of department papers.

Visual Skills:

The employee is required to routinely read documents, computer screens and reports for understanding and analytical purposes. The employee is rarely required to determine color differences.

EXAMPLE OF DUTIES

Application Submission:

Applications must be submitted online atwww.danbury-ct.gov/employment. Qualified applicants must submit an application no later than 11:59 pm, Monday, July 7th, 2025.

EEO/M/F/D/V

Important Note:

Paper applications will not be accepted. The application must be completed in its entirety. Omissions, false, misleading or inaccurate information will result in rejection of the application. It is recommended that applicants do not wait until the last day to submit the application. Applications should be completed as soon as possible after publication of the announcement for examination. Please contact the Human Resources/Civil Service Department at (203) 797-4598 or humanresources@danbury-ct.gov if you need assistance or if you have any generalquestions. 1. Application ReviewThe Civil Service Commission is responsible for reviewing the applications to determine if they are complete and meet the minimum requirements for the position. The Commission will review all the applications for the position during their bi-weekly meetings following the closing date of the position. If an application is accepted by the Civil Service Commission, then the applicant will be notified in writing and will be informed of the next step in the process. If the Commission does not accept an application, the applicant will also be notified in writing. 2. TestingOnce an application is accepted by the Civil Service Commission, the applicant will be notified in writing of the next steps in the testing process. Each test phase must be passed in order to continue to the next level of the selection process. The examination for this position will consist of the following parts:

PARTS WEIGHTWRITTEN EXAM 100

% It is the applicant’s responsibility to adhere to the City’s testing schedule. Unless otherwise stated, there will be no make-up examinations or alternative examination dates. If an applicant fails the test, the applicant will be immediately eliminated from consideration for this hiring process.

Written Test Date:

•week of July 21st , 2025

Test Time:

To be

DeterminedTest Location:

To be Determined •Exam date may be subject to change Unless otherwise notified, applicants are not permitted to bring and/or use calculators, electronic devices, books or other reference materials during the examinations). Reasonable Accommodations in the testing process: All requests for reasonable accommodations in the testing process along with medical documentation establishing the need for the accommodation must be submitted to the City of Danbury Human Resources Department no later than the closing date of applications. 3. The Eligibility List A passing average score of “70” on the above test will place an applicant on the Eligibility List in rank order. The rank on this list is established according to the scores on the exam(s) indicated above plus any additional applicable seniority points awarded. The resulting list is then certified by the Civil Service Commission and will be used to fill vacancies as they occur, as per Civil Service Rules. If the list is not exhausted, it remains in effect for one year. However, the Commission can decide to extend an eligibility list for one additional year. Participation in the testing and recruitment process and/or placement on an eligibility list does not guarantee a continuance in the remainder of the hiring process nor does it imply or constitute an offer of employment. 4. Additional Testing Requirements Once the eligibility list is certified, depending on the number of vacancies, candidates with the highest ranking on the list will be interviewed by a panel of City Officials. As future positions become available, applicants are interviewed from this list based on their ranking for as long as the list is active.