Management Assistant Position Available In Middlesex, New Jersey
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Job Description
Position Summary:
Rutgers School of Health Professions ( SHP ) is seeking a Management Assistant to work in the Research and MSST Division of the SHP -Dean’s Office. Under direction of Sr. Director, Research Administration, the Management Assistant provides high-level administrative support to the School of Health Professions’ Office of Research and Methodology and Statistics Support Team ( MSST ). The Management Assistant is responsible for providing administrative support to research faculty and staff. Additionally, the Management Assistant will execute assignments and tasks requiring data collection, information gathering and analysis, data entry/retrieval, and database maintenance. The Management Assistant will also coordinate activities and events for assigned projects and programs. Essential duties and responsibilities include the following: Assists in sending out communications for events, meetings, and other communications to SHP Faculty from our Research Office. Processes grant-related expenses (i.e. consultants, supplies, travel) and non-grant related expenses for Tenure Track Research Faculty, including some select Research Faculty. Manages the procurement of supplies and equipment, maintains the facilities supply inventory and associated databases. Monitors spaces for required maintenance and distributes supplies as needed. Assists School’s Work-In-Progress Seminar Series. Assists Associate Dean for Research in administrative coordination, scheduling, meeting coordination, meeting summaries, and helps with basic document preparation.
Minimum Education and Experience:
Bachelor’s degree in business administration or related field plus one (1) years of administrative experience in a government agency, university setting or large business office with experience and responsibility in scheduling, coordination of meeting, preparation of agendas, minute taking, report writing, data collection and data presentation. Additional related experience may be substituted for the degree on a year-for-year basis.
City:
Newark State:
NJ Physical Demands and Work Environment:
PHYSICAL DEMANDS
: Standing, sitting, walking, talking or hearing. No special vision requirements. Must be able to lift or exert force up to 25 pounds.
WORK ENVIRONMENT
: Office environment. Moderate noise.
Special Conditions:
Daily work schedule: 9:00am to 5:00pm
Posting Number:
25ST0736