Document Control Coordinator Position Available In DeKalb, Georgia

Document Control Coordinator 3.4 3.4 out of 5 stars Decatur, GA 30032

Job Description Purpose of Classification:

The purpose of this classification is to coordinate the filing management system that monitors, tracks, and controls all official documents, drawings, specifications, and other information pursuant to procedures, practices, and regulatory compliance requirements of the County or other agencies.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Maintains all electronic and hardcopy documents, reports, data files, drawings, records, change notices, specifications, manuals, and other information for the department. Establishes, coordinates, reviews, modifies, and implements appropriate document control procedures and processes. Scans, indexes, uploads, and archives documents and reviews documents for accuracy and completeness. Coordinates circulation of documents for management approval. Maintains revision and approval status of all documents and tracks change requests and revision history. Receives and logs requests for information/data and routes to appropriate individual for review. Keeps abreast of regulatory/ compliance requirements and maintains files and records of documents submitted to regulatory agencies (EPA and EPD) and other entities. Maintains water, wastewater and stormwater information and data consistent with federal and State document retention laws and regulations. Maintains department’s document files and library, logs documents checked out from the library and ensures documents are returned according to established procedure. Performs quarterly audit/review of the effectiveness of document capture/filing system and revises procedures accordingly. Manages department’s paper reduction efforts. Performs research and retrieves documents requested by other employees and entities. Audits department’s divisions to ascertain proper practices are being observed with regard to records/document control and maintenance.

Minimum Qualifications:

Associate degree in Library Science, Paralegal Studies, Business Administration or directly related field; five years of responsible document/records management or office management experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required:

May require possession and maintenance of valid State of Georgia Notary Public certification.

Performance Aptitudes:

Data Utilization:

Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction:

Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.

Equipment, Machinery, Tools, and Materials Utilization:

Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude:

Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude:

Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning:

Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning:

Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

ADA Compliance:

Physical Ability:

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements:

Some tasks require the ability to communicate orally.

Environmental Factors:

Essential functions are regularly performed without exposure to adverse environmental conditions.

Job Types:

Full-time, Contract Pay:

$23.00 per hour Expected hours: 40 per week

Schedule:

8 hour shift Day shift Monday to Friday Ability to

Commute:

Decatur, GA 30032 (Required) Ability to

Relocate:

Decatur, GA 30032: Relocate before starting work (Required)

Work Location:

In person