Borough Manager Position Available In Armstrong, Pennsylvania

Borough Manager Freeport Borough 414 Market Street, Freeport, PA 16229 FREEPORT

BOROUGH JOB DESCRIPTION

Position:

Borough Manager Type:

Management, Exempt Department:

Admin Union:

Non-Union Location:

Freeport Borough, Armstrong County, Pennsylvania Date:

June 13, 2025 JOB

OVERVIEW

Under general direction from the Freeport Borough Council, the Borough Manager shall manage and direct operations to ensure effective delivery of programs and services; facilitate and direct planning for use of land and capital resources to make Freeport Borough, an attractive place to live, work, and visit; recommend policy and procedures to ensure compliance with laws, regulations, and Borough objectives.

JOB DESCRIPTION

The Borough Manager is the Chief Administrative Officer of Freeport Borough. This is a highly responsible administrative/supervisory position involving planning, directing, coordinating, and administering all affairs of Borough Government. This includes, but is not limited to, responsibility for Budget and Finance, Personnel, Purchasing, Roads, Sewer Utilities, Codes, Zoning, Public Safety, General Services, and Public/Intergovernmental Relations. The Manager is responsible for the direction, planning, development, and coordination of all Departments to ensure that they conform to policy directives of Council and all applicable laws and ordinances; this includes the review of personnel needs, space/equipment, contracted services, adherence to budgetary limits. The manager is responsible for the performance of all departments and staff. The Manager is responsible for an employee safety program, risk management, and loss control. The Manager is also responsible for providing staff services for Committees of Council and for official boards, agencies, and commissions of the Borough. Direction is received from Council through meetings and policy directives and work is reviewed by Council for the achievement of desired objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Plan, organize, direct, and administer all services, programs, and facilities of the Borough, as follows: 1. Supervise and designate management of Borough facilities and property for maintenance, capital improvements, and strategic planning purposes. Ensure that all permits required by the Borough for operation of the Borough’s sewer plant is completed appropriately, timely and in compliance as required to meet permit conditions. 2. Review, negotiate, and execute, with the assistance of borough professionals and in cooperation with borough Solicitor, all collective bargaining agreements, contracts, leases, and franchises. 3. Develop and maintain strategic planning for the Borough to include an overall vision in cooperation with Borough Council, as well as Borough facilities, required Borough capital improvements to infrastructure, Zoning and Code changes, and Utility Development through research, continued education, and working with staff and outside professionals. Manager is to develop best practices for Borough strategic planning based on accepted principles utilized by urban planners or professional municipal managers. 4. Act as liaison on behalf of the Borough including developing relationships with surrounding communities, the school district, as well as business, religious and civic organizations. Manager provides guidance and support to the police department as needed. 5. Manage day-to-day operations of the Borough by utilization of Council-driven policies and legal requirements. The Manager is expected to execute routine decisions and facilitate decision making of non-routine issues with key Borough employees and its Council to accomplish ongoing business and advise Council on the formulation of all policies, procedures, rules, and regulations. 6. Develop and administer annual budget each year through conferences with employees and Council to formulate and develop strategic plans in order to finance the needs of the Departments, which will include purchasing/procurement, personnel, Codes enforcement, Department of Public Works, sewer utilities, public safety, recreation, and other municipal services, and thereafter, monitor Department budgets throughout the year to ensure that spending is in accordance with established budgetary policies, practices, and principles. 7. Supervise all financial functions of the Borough to include the collection, depositing, and accounting of all taxes, fees, grant funds, assessments, or other such funds received by the Borough for services or taxes established by Borough Council for general or specific purposes and authorize the expenditure of all Borough funds as appropriated by Council and in accordance with the law. Prepare or have prepared monthly budget-to-date reports for review and approval by Borough Council. Develop best financial practices for implementation at the Borough. 8. Manage and oversee human resource functions including hiring, discipline, and discharge of employees with Council participation and ensure compliance with Council directives, policies, as well as State and Federal legal requirements. 9. Oversee and supervise the execution, implementation, and enforcement of all Borough ordinances through appropriate Borough personnel and local law enforcement. 10. Ensure, through direct oversight, that the terms and conditions of any contract, lease, deed, decision (by court, by Borough Council, or by Borough Hearing body with jurisdiction), statues, public utility franchise, law and regulation affecting the Borough are strictly adhered to and are faithfully kept and performed and bring any violation of same to the attention of Council. 11. Prepare agendas for all Borough Council meetings. Attend all Borough Council meetings and any other such meetings as required by Borough Council or as the Manager deems necessary. Facilitate preparation of all Council committee meeting agendas and ensure agendas and minutes are distributed to Council and available to the public in a timely manner. Prepare and distribute any background materials necessary for Council deliberations on any matter set forth on the agenda. 12. Perform the duties of Secretary of the Borough including causing appropriate records to be made, certified, preserved, and as applicable disposed of, as required by law or other action of Council. Attest the execution of all instruments, records, and ordinances in compliance with the Borough Code and the record retention laws and maintain custody of the Borough seal. 13. Work in conjunction with Borough Council Committee structure by attending Committee meetings as required and providing necessary factual and data support for Committee consideration in a timely fashion. 14. Manage the Borough’s WWTF Grant program through allocation of funds administered through

PENNVEST.

Oversee the drawdown of funds and payments to contractors. 15. Propose projects for Council and identify grant opportunities for Borough approval and manage the implementation thereof. Develop, write, and submit compelling grant proposals, adhering to funding and deadlines. 16. Oversee development, maintenance, and implementation of Borough Website and social media programs. 17. Appropriately respond to common inquiries or complaints from residents, employees, regulatory agencies, or members of the business community. Ability to effectively present detailed information to employees, Council, public groups and/or media representatives in a concise and non-inflammatory manner. Ability to write messages and/or articles for publication that conform to prescribed style and format. 18. Ability to deal with several abstract, and concrete variables to define problems, collect data, establish facts, draw valid conclusions. 19. Assist the Public Works Department with borough emergencies and/or day-to-day tasks.

QUALIFICATION, KNOWLEDGE, AND SKILL REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Borough Manager candidate must demonstrate the following for consideration of the job: 1. Knowledge of administrative, organizational, and management practices and procedures related to similar size municipalities. 2. Knowledge of public finance, budgeting and budgetary controls related to the implementation of municipal government laws, rules, and regulations. 3. Knowledge of Public Relations and Customer Service methods, practices, and techniques. 4. Must be computer literate and be able to use, transmit, receive, and manipulate data and information in commonly used word processing, spreadsheet, email, internet access, and geographic information system programs, particularly those programs currently used by the Borough. Must demonstrate proficiency in the following computer software programs: MS Office 360; proficiency in Custom Software for Municipalities such as RA Services is highly desirable. 5. Manager must possess superior communication skills both oral and written and present a professional positive image at all times. 6. A bachelor’s degree in public administration, business administration, urban planning or any related field is highly desirable but not required. A minimum of two years of experience in municipal administration as a Borough Manager or Assistant Borough Manager is preferred. 7. Qualified applicants must be bondable, able to pass a pre-employment drug screen, criminal background check, and possess a valid Pennsylvania State Driver’s License upon starting. 8. Comprehensive knowledge of the provision of sewer services through collection and distribution system in municipal-owned treatment plant is highly desirable. 9. Comprehensive knowledge of public procurement, municipal zoning, and land development codes, building and property maintenance codes, solid waste, health and safety, taxation, and storm water management is preferred. 10. Pennsylvania residency is required. Borough residency is preferred.

PHYSICAL DEMANDS

: While performing the duties of the job, the Borough Manager is regularly required to stand; sit; use finger or hands to operate computers or office equipment; reach with hands and arms. The manager may occasionally have to move heavy objects weighing 25 pounds or more and must have the ability to perform duties occasionally for long hours at a time. The manager must be able to travel as required for the job. The manager, from time to time, may be tasked to assist the Public Works Department with borough emergencies and/or day-to-day tasks which may include driving borough vehicles and operating equipment.

WORK SCHEDULE AND ENVIRONMENT

: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the Borough Manager is frequently required to visit job sites within the Borough, check Borough facilities, streets, and attend day or night meetings or seminars both inside and outside the Borough. Daily reporting location is the Borough Municipal Building and work is performed there as well as at other Borough facilities and locations throughout the Borough, and occasionally at other locations outside the Borough. The Borough Manager will be tasked to provide oversight and/or assist the Public Works Supervisor with borough emergencies. The position of Borough Manager is an exempt position and is expected to work the time necessary to capably complete the essential functions of the position. The Borough office hours are Monday through Friday, 8:00 am to 4:30 pm. The Manager will be required to perform occasional weekly evening and weekend duties or as the need arises.

PAY AND BENEFITS

Pay:

$45,000-$60,000 annually

Benefits:

• Health, Dental, Vision, and Life Insurance
• Retirement plan
• Paid time off

HOW TO APPLY

Interested individuals should submit a letter of interest, resume and at least three professional references to info@freeportpa.us or 414 Market St, Freeport, PA 16229. First review of resumes will occur on June 16, 2025, and will continue until the position is filled.

Job Type:

Full-time Pay:

$45,000.00 – $60,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Schedule:

8 hour shift

Work Location:

In person