Data Management Specialist Position Available In Fulton, Georgia

Data Management Specialist F.A.B., Inc.

• Foodservice Cooperative in Alpharetta, GA 1225 Old Alpharetta Road, Alpharetta, GA 30005

Basic Purpose or Mission:

Frosty Acres is a member-owned cooperative with the sole purpose of creating the best everyday experience for our members and supplier partners. This role is responsible to maintain and manage all electronic member invoice data received via EDI and EARS and be the main point of contact for questions related to member invoice data and the cross-reference system. This role is also responsible for all aspects of item information including item master, accrual system, cash application, supplier programs, pricing and upcharge structures, EDI invoice processing, support operations team and all departments as needed and to meet this vision with passion, integrity, unity, commitment, and solutions-focus. Core Values FAB seeks Team Members that demonstrate or have a willingness to learn and embrace its core values. The ongoing activation of these values will lead to our combined long-term success.

• Integrity
• Honestly delivering on our promises
• Passion
• Relentless drive to align with our members & suppliers
• Unity
• To be an essential asset to others.
• Committed
• Devoted to continuous improvement
• Solution Focused
• Driven to find the best solutions

Essential Duties and Responsibilities:

include but are not limited to, the following: (Other duties may be assigned)

• Member Batches
• daily processing of EARS invoices. Completion of batches weekly.
• Supplier EDI batches
• daily processing of incoming EDI invoices.
• Member invoices
• key non-EARS invoices. Completion of Invoices weekly
• Audit and upload Re-Distribution accounts.
• Assist IT and new members with EARS set up.
• New Member batch reviews
• reviewing data from new members and determining invoice/item eligibility.
• Establish cross reference file for new members.
• Perform weekly review of batches received and follow up with members not on schedule
• Perform weekly review of member invoice date ranges to ensure invoices are current
• Analyze trends in record count, invoice dates and related data
• Research and resolve all questions related to electronic invoices, cross reference file or other data
• New supplier cross reference
• review new supplier contract form for cross references that need to be updated. Make changes as needed.
• General Cross Reference Maintenance o Inactive items
• remove inactive items from cross reference file o Inactive suppliers
• change cross reference file for suppliers that leave the program o Reason code corrections o Cross reference corrections from operations team o Cross reference corrections from show orders o Re-batch of member invoices as needed
• Maintenance of member cross reference file
• Do weekly uploads of cross reference data for unmatched Fabulous Focus data
• Provide support and back up the Operations Manager and Senior Data Management Specialist
• Assist Operations Manager and Senior Data Management Specialist with special projects
• Develop working knowledge of cash application system Enter and maintain information into the computer to enable I/S processes
• Responsible for establishing and maintaining relationship with member contacts

Maintain Item Database:

This includes maintenance of the accrual accounts active at any time. Add new items o Make changes/corrections to existing items as needed o Set up new FAB branded UPC’s

• Supplier programs o Maintain communication with Procurement department for all supplier programs o

New Suppliers:

§ Set up supplier number: Add essential supplier information to system (address, phone, contact name, phone number, set category manager, etc.) § Set up items §

EARS:

Identify all members currently purchasing and delete 7000 X-ref § Set up special instructions § Scan contract documents o Existing Suppliers § Update special instructions with any program changes that apply § Update item rate(s) § Scan contract documents o Inactive Suppliers § Receive approved documentation that a supplier is to be made inactive § Change active status in supplier master file § Send out email that supplier has been made inactive § Scan exit documentation o Supplier Merge § Transfer all applicable items to new supplier § Correct all item rates § Update special instructions o Supplier Audits as needed/requested o Supplier Exceptions § Verify exception forms that are submitted contain all needed documentation § Set up supplier exceptions in the system § Scan exception documentation

• Provide support for IS in researching and/or implementing program changes
• Pricing Programs o Update special instructions with any pertinent information regarding pricing program o Set up price file based on pricing spreadsheet o Set up Upcharge file based on bucket spreadsheet o Maintain files with any updates and/or changes o Troubleshoot pricing/accrual errors o Updates for MACE on all suppliers
• Manages the upcharge maintenance of current line-item values of product sold through the FAB Bill programs o Maintains F.A.B. Billing Upcharge and Pricing files
• F.A.B. Conferences & POP Promos o Provide support to category managers in setting up any items that are to be included in a suppliers show special o Update member item cross references as changes are identified
• EDI Processing o Process daily EDI batches: Clear errors and post invoices o Maintain supplier/member cross references for EDI suppliers o Maintain communication with supplier on any issues that arise
• EARS Processing o As needed support for primary EARS batch processor o Process daily EARS files: Clear errors and post invoices o Maintain supplier/member cross references for EARS invoices o Maintain communication with members on any issues that arise
• Support all departments with troubleshooting on various issues and answer questions about supplier programs as needed
• Assist Operations department with invoice entry and/or month end functions etc. as required
• Work on special projects for any department as required Competencies To perform this job successfully, an individual should demonstrate the following competencies:
• Ethics
• Upholds societal,

Frosty Acres Mission Statement:

To create a better everyday experience for our members & partners; and

Frosty Acres Core Values:

Integrity, passion, unity, commitment, and solutions-focus.

• Analytical
• Collects and researches data.
• Design
• Demonstrates attention to detail.
• Problem Solving
• Identifies and resolves problems in a timely manner.
• Interpersonal Skills
• Focuses on solving conflict, not blaming.
• Oral Communication
• Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
• Written Communication
• Writes clearly and informatively; Presents numerical data effectively.
• Teamwork
• Supports everyone’s efforts to succeed.
• Organizational Support
• Follows policies and procedures; Completes administrative tasks correctly and on time.
• Judgment
• Exhibits sound and accurate judgment; Makes timely decisions.
• Motivation
• Demonstrates persistence and overcomes obstacles.
• Planning/Organizing
• Uses time efficiently.
• Professionalism
• Treats others with respect and consideration regardless of their status or position.
• Quality
• Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
• Quantity
• Completes work in timely manner, Works quickly.
• Safety and Security
• Observes safety and security procedures.
• Adaptability
• Manages competing demands.
• Attendance/Punctuality
• Is consistently at work and on time.
• Dependability
• Follows instructions, responds to management direction; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative
• Volunteers readily; Asks for and offers help when needed.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Bachelor’s degree preferred; and one to three years related experience and/or training; or equivalent combination of education and experience. Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentages. Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have knowledge of accounting software; order processing systems; spreadsheet software and word processing software.

Job Type:

Full-time Pay:

$25.00

• $27.

00 per hour Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance

Schedule:

Monday to

Friday Experience:

EDI:

1 year (Preferred) Data entry: 3 years (Preferred) Database management: 1 year (Preferred)

Work Location:

In person