Database and Advancement Coordinator (Req. #2271) Position Available In Essex, New Jersey

Deputy Director of Development
Assistant Director of Advancement and… Database and Advancement Coordinator (Req. #2271)
Employer
Caldwell University
Location
Caldwell, New Jersey
Salary
$65,000 – 70,000
Posted Date
Jun 9, 2025
categories
(This will open in a new window from which you will be automatically redirected to an external site after 5 seconds) Caldwell University invites applications for a full-time Database and Advancement Coordinator. Reporting to the Executive Director, Advancement, the Database & Advancement Coordinator plays a central role in ensuring the operational excellence of the Advancement Department. This position is responsible for maintaining the integrity of the donor database, processing all philanthropic contributions, and generating reports that guide strategic decisions across the Advancement team. The Coordinator supports all aspects of donor stewardship, reporting, and campaign execution—helping to ensure the department’s long-term financial growth and efficiency. Additionally, this individual assists in fulfilling day-to-day requests from across Advancement programs, including corporate partnerships, annual fund initiatives, and special events. This is a detail-oriented, high-impact role that underpins the university’s successful fundraising operations. Job responsibilities includes but are not limited to:
Donor Database and Records Management
Gift Processing and Acknowledgments
Campaign Support and Reporting
Stewardship and Donor Engagement
Cross-Functional Collaboration
Operational Support
Strategic Role in Advancement Growth
Bachelor’s Degree required in a related field, Master’s Degree preferred. A minimum of 5 years Institutional Advancement Experience; preferably in higher education or other non-profit setting. Ability to travel and work a flexible schedule, including nights and/or evenings for special events. Must be able to push, lift, pull up to 50lbs. Proficiency in using fundraising software, Google Suite and Microsoft Office Suite applications (Word, Excel and PowerPoint) is preferred. The successful candidate will be a team player with excellent written and oral communication skills who is able to effectively build and maintain relationships across all levels of the organization.
Caldwell University offers a comprehensive benefit program to all full-time employees that includes:

Health Coverage:

Medical insurance, dental insurance, and vision plan

Life Insurance:

Employer-paid life insurance
Short-term and Long-term disability insurance

Retirement Savings:

403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan

Generous Paid Time Off:

Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.

Tuition Remission:

An attractive tuition remission policy for employees and their dependents
Tuition Exchange Scholarship Opportunities through CIC and the Tuition Exchange for up to full tuition at hundreds of participating colleges and universities.

Additional Perks:

Employee Assistance Program (EAP), Flexible Spending plan and more
For details, go to caldwell.edu/hr/employee-benefits/
Submit letter of application, resume, and the names of three professional references to: To apply: workforcenow.adp/mascsr/default/mdf/recruitment/recruitment.html?cid=7137837f-5f45-46c7-bb9e-ceb9eafaea50&cc Id=19000101_000001&Id=547207&source=CC2⟨=en_US
Caldwell University is committed to recruiting and retaining faculty, staff and students who will further the traditions, goals and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan. Caldwell seeks employees who are committed to contributing to an energetic welcoming atmosphere.
Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.
Caldwell University is an Equal Opportunity Employer.