Police Records Specialist Position Available In Broward, Florida

Police Records Specialist City of Lauderhill – 3.4 Lauderhill, FL Job Details Full-time $21.51 an hour 1 day ago Qualifications Mid-level High school diploma or GED Math Records management Computer skills Full Job Description General Statement of Job Under general supervision, the purpose of the position is to provide skilled clerical, and technical work within a public safety environment while operating computerized software programs in the processing and maintenance of criminal information files. Position is responsible for the accurate, rapid, and effective evaluation, filing and retrieval of police records information. Responsibilities involve the performance of varied duties pertaining to data processing formats to include receiving and coordinating information from other police agencies, customer service requests, and minor financial transactions. Performs related work as required. Essential Functions Inputs, reviews and validates information and reports within a computerized Records Management System (RMS) or Operation Software Systems Interface (OSSI); interprets and translates computer coded data. Sorts and files criminal records material alphabetically, numerically and by other predetermined categories; retrieves material from files upon request and maintains records of materials removed. Deals with the general public, furnishing them copies of offense reports or crash reports; assists other law enforcement and military agencies with record checks, supplies computer printout as necessary; assists other Police Department Divisions by furnishing copies of offense reports for court trials. Operates computer systems with various software programs for document storage and retrieval; creates and maintains spreadsheets; operates other equipment, similar in nature, for law enforcement record-keeping. Receives and coordinates law enforcement information from other police agencies and relays and/or forwards information to other agencies. Conducts or assists with validations and audits on records from the Florida Department of Law Enforcement (FDLE). Maintains active and archived computerized or hard copy files according to Federal, State, and Local regulations and the Department’s standard operating procedures. Completes or assists in the completion of monthly, semi-annual, and annual reports on the Uniform Crime Reports (UCR) for use by Department members and for submission to the FDLE. Maintains appropriate work logs; updates procedural manuals pertaining to the computerized information systems. Conducts financial transactions with the public relating to public records requests in accordance with City ordinances and State Public Records Law. Prepares a variety of statistical reports for supervisors and may provide training to co-workers. Completes or assists in the completion of documents for destruction of Department records per Florida State Statutes. May be assigned as an assistant public records custodian. Responds to and testifies in court or provides depositions when required concerning the custody of records or any other related records unit tasks. Performs front desk customer service, as needed. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within the classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are logical assignments to the position. Minimum and Preferred Qualifications High School diploma or GED equivalent plus one (1) year record-keeping experience utilizing computer equipment and related records software; experience working with a Records Management System (RMS) preferred; or an equivalent combination of education, training, or experience Special Requirement Ability to obtain

NCIC/FCIC

certification within 6 months Supplemental Questions Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process. If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954-730-3090.

Please be advised:

Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application). Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process. The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S.

C. 12101

et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Veteran’s Preference Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position. Applicant Screening Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview. Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing. Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E-Verify employer.

Additional Requirements/Environmental Factors Data Utilization :

Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction :

Requires the ability to exchange information for the purpose of obtaining information or clarifying details. Performs such within well-established policies, procedures and standards.

Equipment, Machinery, Tools, and Materials Utilization :

Requires the ability to start, stop, operate, and monitor the functioning of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude :

Requires the ability to utilize a wide variety of reference and descriptive data and information.

Mathematical Aptitude :

Requires the ability to perform addition, subtraction, multiplication and division.

Functional Reasoning :

Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgement to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning :

Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties, which are often characterized by frequent change.

Physical Ability :

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements :

Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors :

Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.