Senior Records Information Specialist Position Available In Pinellas, Florida

Senior Records Information Specialist Senior Records Information Specialist
Senior Records Information Specialist
locations
FL – Clearwater
time type
Full time
posted on
Posted 30+ Days Ago
job requisition id
Req.144899
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This senior level role serves as a lead for a team of Records Information Specialists for a location. Senior Specialists are to exemplify performing high quality, heavily detailed work with accuracy and efficiency on a daily basis. All Specialists are responsible for performing detailed reviews of property records; reading, analyzing and interpreting contracts, legal documents and other records to establish ownership/rights of property. The senior level role is also to act as a liaison between corporate office and location staff.

JOB RESPONSIBILITIES

Lead Support Provides analytical and special project support to the Manager
Assists Manager with analyses and Excel spreadsheet preparation
Assists in defining, measuring and tracking key performance indicators to drive and support the document team
Works with group leadership to complete high priority projects and interacts with other corporate departments to manage data flow and deadlines
Onboard new team members across multiple positions
Tracks team’s attendance
Addresses the team’s day-to-day questions, troubleshooting as needed
Performs quality checks of Records Information Specialists’ work to identify progress and potential training needs
Complete required training and obtain certification to teach all applicable HRDP training
Ensures policies, procedures, processes, standards, and workflows are communicated to the Team
Project Support
Reviews multiple data fields including name, address, date and other critical information for completeness and accuracy
Responsible for data entry of reconciled and reviewed critical information listed above and other vital statistics
Reconciles discrepancies between multiple record sources
Utilizes superior attention to detail to identify variances in location records including ownership, dates and transfers
Physically retrieve records from various locations as needed (vaults, shelves, file cabinets, attics, basements, etc.) to perform daily tasks
Assists with property verification walks with location maintenance representative
Assists in creating and implementing improvement solutions to existing processes as well as corporate driven policies and procedures related to field operations
Identifies opportunities to streamline tasks associated with daily work functions
Works with the other departments to ensure database updates are correct and correctly linked in system
Adapts to changing work requirements and environment as needed
This is not intended to be an all-inclusive list of the essential functions or duties related to this job
Minimum Requirements Education High school diploma or equivalent
Bachelor’s degree in Business, Accounting or Finance or relevant field of study preferred
Certification/License
Valid state driver’s license in good standing
Experience
Two and one-half (2 ½) years applicable work experience in area requiring strong attention to detail (e.g., experience auditing contracts and financial records), metric reporting and data analysis
Lead experience preferred
Lean/6-sigma experience a plus
Knowledge, Skills and Abilities
Strong problem solving abilities
Intermediate Excel skills (formula creation, pivot-tables, and other intermediate functions)
Proficiency in Microsoft Word, PowerPoint and Outlook
Highly detail-oriented with a careful eye for quality control and presentation of work
Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints
Able to lead, motivate and influence team with professionalism and a strong commitment to project/departmental objectives
Advanced verbal and written communication skills, including the ability to create presentations and speak in front of groups
Knowledge of Funeral and/or Cemetery field operations preferred
Project management skills/experience preferred
Work Conditions
Work Environment
Work indoors and or outdoors during all seasons and weather conditions
Comply with dress code policy
Work Postures
Frequent, continuous periods of time standing, up 6 hours per day
Sitting continuously for many hours per day, up to 6 hours per day
Climbing stairs to access buildings frequently
Physical Demands
Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
Ability to ascend/descend step-ladders to retrieve files from ground floor and top shelves of vaults, often in tight spaces
Ability to move bankers boxes of files 50 pounds or more
Keen vision (with or without corrective lenses) required to read historical documents/images (paper & electronic) and obtain key pieces of information, transcribing them accurately into electronic spreadsheet
Work Hours
Working beyond “standard” hours and overtime as the need arises
Some travel may be necessary for offsite training and meetings

Postal Code:

33759
Category (Portal Searching): Administration and Clerical

Job Location:

US-FL – Clearwater