Registration and Systems Specialist, Registrars Office Position Available In Palm Beach, Florida

Registration and Systems Specialist, Registrar’s Office Palm Beach Atlantic University

• 4.

2

West Palm Beach, FL Job Details Full-time Estimated:

$39.1K

• $48.

2K a year 1 day ago Qualifications Mid-level Master’s degree Bachelor’s degree Business Administration 1 year Business Full Job Description SUMMARY In support of the university’s mission and objectives, the Registration and Systems Specialist manages registration for the university’s specialty programs, provides registration data reports, and maintains the academic advising database to ensure accurate student records for degree conferral. Additionally, this role assists students with course registration and collaborates with university stakeholders and external partners as a representative of the Registrar’s Office. Specialty Program Registration Registers students for the Propel program, providing personalized assistance to students throughout the course registration process. Registers non-degree seeking students at the graduate and undergraduate levels, assisting students in entering registration information into their myPBA portal. Registers participants in the university’s Dual Enrollment program, coordinating scheduling and participant details with partner schools. Records Professional Experience Credit (PEC) in student records and participates as a representative of the Registrar’s Office in relevant committee work. Assists with student registration and updating corresponding records for the consortium program, coordinating with the university’s eLearning department. Ensures compliance with university policies, academic regulations, and relevant legal requirements throughout the registration process. Stays informed about updates or changes to registration policies and procedures and communicates these changes effectively to students and staff. Registration and Advising System Support and Auditing Serves as the main point of contact for Stellic and represents the Registrar’s Office as functional lead at Stellic meetings. Completes graduation audits for graduate and online students through the Stellic advising database, preparing students for degree conferral in fall, spring, and summer terms. Builds and edits graduate and online curriculum paths in Stellic to provide accurate resources for registration and advising. Ensures accuracy of student records in Stellic in conjunction with other Registrar’s Office and Enrollment Management staff. Cultivates positive relationships with students, faculty, and staff to support a culture of innovation and continuous improvement. Data Management & Reporting Assists the Associate Registrar with compilation of various reports on student registration from all specialty and standard degree-seeking programs during key academic periods. Analyzes and interprets data to guide the academic areas concerning curriculum delivery. Ensures compliance with relevant data protection regulations (e.g., GDPR, FERPA) and best practices in data governance. Registrar Support Assists with Commencement and other events for the Registrar’s Office. Cross trains with other staff in the Registrar’s Office. Provides back-up support for Registrar team. Performs other duties as assigned.

EDUCATION

Bachelor’s degree in Business Administration or other related field, required; Master’s degree preferred, or equivalent experience.

EXPERIENCE

1+ years’ experience working in a university setting and in a high-traffic office. Prior experience working with database software and/or CRM, preferred.

ESSENTIAL COMPETENCIES

Customer Service Orientation

• Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times. Professionalism
• Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic. Christ-first Faith
• Provides spiritual support to community members, including students, on their Christian faith journey. Adaptable/Flexibility
• Ability to change or adjust to change. Analytical Thinking & Decision Making
• Identifies and understands trends and/or issues, connects data points through analysis and logical conclusions/actionable strategies. Attention to Detail
• Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye. Confidentiality
• Maintains the necessary confidentiality and discretion required for the position. Continuous Improvement
• Implement or brainstorm ways to optimize a process . Effective Communication
• Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences. Establishes Trust
• Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable. Problem-solving
• Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner. Project and Time Management
• Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines. Results Orientation & Accountability
• Takes accountability and identifies, executes and drives actions to consistently achieve desired results. Teamwork & Collaboration
• Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally. Technology
• Strong aptitude to learn new technologies as department processes evolve.

ADDITIONAL REQUIREMENTS

Ability to work non-routine hours during certain times of the year. Ability to sit for prolonged periods of time.