General Clerk Position Available In Geneva, Alabama

Position Description General Clerk
Duty Location
Geneva, AL
Employment Status
RT
Clearance Required

None Job Code:

4545

FLSA Status:

Non-Exempt Kachemak Bay Flying Service (KBFS) is a wholly owned subsidiary of System Studies and Simulation (S³), providing a variety of aviation services to commercial, Government, and Partner Nation customers. KBFS has locations in Temple, TX; Crestview, FL; and Geneva, AL. KBFS currently holds certifications for

CFR 14 FAA

Part 133 (External Loads), 135 (Non-Scheduled Transport), 137 (Agricultural Spray Operations), 141 (Flight Training), and 145 (Repair Station). In addition to its current commercial operations, KBFS provides contract aviation support to the Department of Defense, other US Federal Agencies, and US-approved Foreign Militaries and security organizations. The S³/KBFS Crestview, FL International ISR Training Academy provides pilot, mission system operator, flying crew chief, and loadmaster qualification training in air-land, airdrop, and Intelligence, Surveillance, and Reconnaissance (ISR) mission sets. KBFS Geneva provides Fixed Base Operations support for the Geneva Municipal Airport and is the recipient of the 2023 FAA Award for Airport Manager of the Year under Manager Bryan Pike. KBFS Temple provides Flight Training, Aircraft Maintenance, and Avionics support, and Commercial Aviation Operations. KBFS is seeking a General Clerk to assist with our refueling operations located in Geneva, AL.

Position Overview:

The General Clerk provides administrative and clerical support to the refueling operations team. This role involves processing fuel transactions, maintaining accurate fuel records, coordinating with refueling staff, and ensuring compliance with safety and operational standards. This clerk is well-organized, detail-oriented, and able to work in a fast-paced, team-focused environment. This role is critical to the daily operations of the airfield, ensuring that all administrative tasks are handled efficiently to support safe and effective airfield management. This candidate is expected to contribute positively to the operational efficiency and safety standards of the facility.

Key Responsibilities:

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Assist with credit card processing for fuel customers, ensuring quick turnaround for arrivals and departures. Assist with customer support, which may include driving a golf cart from operations to the hangar, assisting in operations kitchen duties, shuttling food and customers, etc. Assist in maintaining and updating fuel logs, records, and reports (daily, weekly, and monthly). Assist in the coordination of refueling operations. Assist in inputting and verifying fuel usage data into tracking systems. Assist in supporting inventory tracking and ordering of fuel and related supplies. Assist in the preparation and processing of documentation related to fuel deliveries, transfers, and consumption. Communicate with drivers, refuelers, and supervisors to ensure operational efficiency. Monitor compliance with safety and environmental regulations. Perform general office duties such as filing, copying, and data entry.

Qualifications:

High school diploma or GED required. Associate’s degree in Business Administration, Aviation Management, or related field (preferred). Previous administrative or clerical experience preferred (1-2 years). Experience in fuel, logistics, or transportation environment is a plus. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) with a skill set of 3 out of 5. Strong organizational and multitasking skills. Good written and verbal communication skills. Ability to work independently and as part of a team.

Working Conditions:

Full-time position with office and airfield requirements. May require flexible hours, including weekends and holidays and evening shifts, to meet operational needs. Occasional exposure to airfield environments, including noise and various weather conditions based on refuel requirements. Combination of office and field environment (e.g., near fuel storage or airfield operations). May involve exposure to fuel fumes and noisy environments. Requires wearing appropriate PPE when in operational areas. Systems Studies and Simulation, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Company:

KBFS