Find & Apply For Executive Assistant Jobs in Highland Park, New Jersey

(AKA our Office Hero & Director's Wingperson)

Location:

Highland Park, NJ (Onsite required during scheduled hours, personal transportation essential)

Position Type:

Part-time (approximately 10 hours/week to start, with room to grow)

Compensation:

$25-30/hr, depending on experience About Us We're a small, thriving private psychology practice offering high-quality, personalized care to our patients. Our warm, thoughtful Cognitive Behavior Therapy (CBT) clinicians are spread across three states, and we work hard to make sure every patient, staff member, and team member feels supported and valued. We're now hiring a part-time Executive Assistant to work directly alongside our Center Director. This is a hands-on role that combines executive support, practice operations, patient communication, and content/website management. This is not a "wait for instructions" role. We're looking for someone who notices what needs to happen, figures out how to make it happen, and follows it through to completion. We don't need someone to do 100 things at once. We need someone who can look at 20 things, figure out what matters most, and reliably make sure the right things happen. If you're super-organized, tech-savvy, kind, and the type of person who takes initiative, spots what needs doing before being asked, and genuinely enjoys helping others, keep reading. Key Responsibilities Admin & Director Support Manage the Director's calendar and scheduling, including onsite meetings and outside-contact coordination Support the Director's speaking engagements and trainings (scheduling, logistics, slide editing, tech setup) Prepare materials for meetings, presentations, and workshops Run errands and manage office inventory and supplies Patient & Clinician Support Handle intake calls and provide warm, thoughtful communication to patients Support clinicians with administrative needs and scheduling Help maintain a welcoming, well-organized office environment Content & Community Support Post and schedule social media content, newsletters, and blog posts (content is written by the Director, you handle publishing, formatting, and platform management) Create flyers and graphics using Canva Maintain and update the practice website on WordPress Process & Ownership Identify gaps in how things are run and build the process to fix them, not just flag the problem Take ownership of tasks end to end, catching issues before they become problems, not after Keep track of open tasks and commitments, and follow up until they are fully resolved You'll Thrive in

This Role If You Are:

Exceptionally organized and detail-oriented, you catch your own mistakes before anyone else does Proven, hands-on experience with WordPress, Canva, and Constant Contact or a similar email platform. These are skills we need you to bring to the role, not skills you'll be learning from scratch A warm, kind, and thoughtful communicator who keeps the Director informed without needing to be chased for updates, and who closes loops A true self-starter who builds structure rather than waiting to be told what's next Comfortable with variety, one hour you might be in WordPress, the next prepping a training, then handling an intake call Calm under pressure and great at juggling multiple priorities Someone who genuinely cares about helping others and doing great work Discreet and trustworthy, with the ability to handle confidential patient information with professionalism, good judgment, and care Perks Beautiful, calm office environment with snacks and beverages onsite Genuine variety, no two days look the same Kind, collaborative team that genuinely enjoys working together Real opportunity to grow with the role over time, into deeper practice operations and intake support A job where your care and contributions truly make a difference This Job Probably Isn't for You If… You're not able to work onsite in Highland Park, NJ during scheduled hours You don't have hands-on experience with WordPress, Canva, or Constant Contact/similar platforms You get overwhelmed juggling multiple priorities or details slip through the cracks You're not comfortable running the occasional errand (think: picking up supplies, not dry cleaning) You prefer rigid instructions over figuring things out and taking initiative You need frequent check-ins to stay on track rather than owning your work independently You're not an awesome human who shows up for others and wants to make things better

Schedule:

Approximately 10 hours/week to start, ideally across 3 weekdays, with room to grow as trust builds. Specific days and hours to be determined together. To Apply Please send your resume and a cover letter explaining why you're excited about this role to cbtcenter@cbtcenter.org with "Executive Assistant Application" in the subject line. Selected applicants will be asked to complete short work samples as part of the interview process. Application Timeline We will begin reviewing applications as soon as they come in. This posting may appear in multiple places, but there is one application process: apply as outlined above. Because attention to detail and following through on instructions are core parts of this role, we will only consider applications submitted exactly as described.

Pay:

$22.00 - $30.00 per hour Expected hours: 10.0 - 15.0 per week Application Question(s): Tell us about a time you noticed something needed to happen at work and handled it without being asked. This role is approximately 10 hours/week to start, onsite in Highland Park, NJ, with specific days to be worked out together. Does this schedule work for you?

Experience:

WordPress:

1 year (Required)

Canva:

1 year (Required) Constant Contact or similar email marketing platform): 1 year (Required) Ability to

Commute:

Highland Park, NJ 08904 (Required)

Work Location:

In person