Find & Apply For Office Manager Jobs in West Bridgewater, Massachusetts

About Us SolGrid Solar & HVAC helps homeowners and businesses lower energy costs through solar installations, heat pumps, and high-efficiency HVAC systems. We're a growing team committed to quality installs and a smooth customer experience from signed contract to system activation. The Role We're looking for an organized, proactive Office Administrator / Project Coordinator to keep our projects moving from sale to completion. You'll be the central point of contact between customers, financing partners, our install crews, and leadership. If you love keeping details in order and solving problems before they slow things down, this role is for you. Responsibilities Oversee active solar and HVAC projects from contract signing through final inspection and activation. Communicate with financing companies to submit documents, track approvals, and release funding milestones. Report regularly to leadership on deals in the pipeline, project status, and potential delays. Prepare and submit Mass Save rebate and incentive paperwork, including HEAT Loan and heat pump rebate applications. Coordinate project milestones such as site surveys, permitting, installation, inspections, and utility interconnection. Schedule install crews, subcontractors, and inspections to ensure a smooth installation process. Keep customers informed with timely updates and answer questions about project timelines. Track permits, utility applications, and net metering approvals with local towns and utility companies. Maintain accurate project records in our CRM and project management systems. Handle general office duties, including phones, email, filing, and ordering supplies. Qualifications 1-2+ years of experience in office administration, project coordination, or customer service. Experience in solar, HVAC, construction, or home improvement is a strong plus. Familiarity with Mass Save programs, utility interconnection, or permitting is preferred. Excellent written and verbal communication skills. Highly organized with the ability to manage multiple projects and deadlines at once. Comfortable with Microsoft Office or Google Workspace, and able to learn CRM software quickly. Self-starter with a positive, solutions-focused attitude. What We Offer Competitive pay of $20-$25/hour based on experience Paid time off and paid holidays Opportunity for growth in a fast-growing clean energy company Hands-on training in solar and HVAC project management A supportive, team-oriented work environment How to Apply Send your resume and a short note about why you're interested to [email address] or apply directly through this posting. SolGrid Solar & HVAC is an equal opportunity employer.

Pay:

$20.00 - $25.00 per hour Expected hours: 40.0 per week

Work Location:

In person